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Eventos e experiências

Congresses and conferences

Registration, credentialing and monitoring of participants in professional and institutional meetings.

Know modules

The context

An answer prepared for the reality of the operation.

Congresses and conferences require consistent information, differentiated profiles and fluid reception. We prepare the flows of registration, accreditation, credentialing, presence and support on site, allowing the organisation and participants to have a clear experience from the first contact.

Challenges that we solve

Which needs to work without a doubt.

Each module responds to concrete needs. The final solution is sized for the public, the flows and the level of project demand.

01

Receive without queueing

Concentrate on check-in, validation and resolution of exceptions in the longer arrival periods.

02

Distinguishing different profiles

Organize participants, speakers, sponsors, press, teams and guests with their own rules.

Modules and possibilities

A modular platform, configured for this context.

The main modules form the basis of the response. The options and integrations are confirmed in accordance with the technical and operational scope.

01
Módulo principal

Registration and accreditation

Participants and guests organised before the opening.

We set up registrations, invitations, confirmations, categories and approval criteria. The organisation works on a unique basis and prepared for the service and operation.

Possibilities

  • Forms and registrationsStructured collection of the information required for the project.
  • Profiles and categoriesDifferent rules for participants, guests, teams, suppliers or other actors.
  • Invitations and confirmationsMonitoring the status of participation and validation needs.
02
Módulo principal

Attendance and in-person check-in

Reception prepared to validate participants and resolve exceptions.

We scaled out posts, equipment and teams for research, data confirmation, check-in and support to participants. Contingency procedures are defined according to the connectivity and criticality of the congress.

Possibilities

  • Research and validationQuick location of the participant and confirmation of the necessary data.
  • Posts and teamsService dimensioning according to demand, schedules and profiles.
  • Treatment of exceptionsClear procedures for changes, missing data or unplanned situations.
03
Módulo principal

Credentials and identification

Clear and appropriate identification of the different profiles of the congress.

The credentials can be prepared in advance or issued on site, with fields, categories, photography and visual identity defined by the organisation. Currently printing depends on the selected equipment.

Possibilities

  • Early or on-site issueProduction organised according to the timetable and equipment defined.
  • Photo and custom dataFields and visual elements selected by the organisation when necessary.
  • Visual categoriesImmediate identification of profiles, functions or access levels.
  • Currently printingTags or credentials issued at the post with approved fields and compatible equipment.
  • Photograph of the participantCapture and presentation of the photograph at authorised points where the safety level justifies it.
04
Módulo principal

access and presence control

Inputs, exits and controlled zones without physical lists.

We defined profile permissions and validation points for rooms, reserved areas or sessions. Check-in and check-out can be used QR Code, RFID or NFC, according to the project devices and integrations.

Possibilities

  • Area permissionsCirculation rules associated with each profile.
  • Check in and check outRegistration of entries and exits at selected points.
  • QR Code, RFID or NFCTechnology chosen for devices, enclosures and integrations.
  • Operational alertsSignaling associated with specific participants or validations, limited to authorised teams.
05
Módulo principal

Field operation

Teams, stations, and procedures set for the real moment.

It connects the technological configuration to the execution, with team preparation, testing, support for posts, treatment of exceptions and response in periods of higher turnout.

Possibilities

  • Preparation and testingValidation of routes, positions and critical situations before opening.
  • Support for postsMonitoring teams and resolution of incidences during the operation.
  • Contingency planProcedures defined according to connectivity, risk and criticality.
06
Módulo principal

Dashboarding and tracking

Useful indicators during and after the convention.

We follow up on, confirmed, check-ins, activity by period and relevant incidences. The reports shall be configured according to operational decisions and information actually collected.

Possibilities

  • Operations dashboardIndicators selected to monitor execution.
  • Period or area reportsReading search, activity and performance at the level of detail available.
  • Final consolidationInformation organised for evaluation and preparation of the following operation.
07
Integração disponível

Additional integrations and controls

Link to specific congressional systems and needs.

Integrations with ticket offices, registration platforms, institutional systems or registration of equipment associated with participants may be evaluated. Each integration is technically confirmed before it is proposed.

Possibilities

  • Tickets and inscriptionsLink assessed according to APIs, formats and permissions available.
  • Payments and acquisitionIntegration subject to project partners, means and requirements.
  • Customer portals and systemsControlled exchange of information with authorised systems.
  • Equipment registrationAssociation of equipment to participants to support the control of entrances and exits.
08
Módulo opcional

Payments and cashless

Configurable payment and consumption models for events and enclosures.

You can combine NFC cards or bracelets, QR Code, applications and integrated means of payment. Recharges, balances and refunds depend on the commercial model and on the integrations chosen.

Possibilities

  • Card, bracelet or QR CodeMeans of use chosen according to the public and the premises.
  • Prepaid or postpaidModel defined according to operation, risk and trade rules.
  • Recharges and balancesConfigurable flows when part of the approved solution.

How we work

From preparation to analysis of the operation.

  1. 01
    Before

    Understand

    We raise audiences, rules, critical points, integrations and objectives of the operation.

  2. 02
    Preparation

    Configure and test

    We prepare modules, profiles, equipment, teams and routes before opening.

  3. 03
    During and after

    Operate and analyse

    We follow the ground and consolidate information for future decisions and developments.

Operational results

The value of a connected transaction in principle in order.

01

More fluid reception

Prepared information and consistent procedures reduce the time of service.

02

Visible Presence

The organisation monitors check-ins and activity without relying on physical lists.

03

Increased control

Credentials, access and occurrences are associated with clear rules and profiles.

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Experience in this sector.

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Frequently Asked Questions

A clear proposal from the start.

Is the solution the same for all projects?

Nope. Modules, means of identification, integrations and operation are selected according to the client's context and objectives.

Is it possible to start with just a few modules?

Yes. The solution can be phased, provided that the technical and operational dependencies between modules are respected.

Prepare the solution

What operation do you need to move?

Share the context, the public and the critical points. We designed the right combination of technology and operation.

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